Thank you Dan. Please read my answers below.
>>> Hi, there are so many options on drive hq it's confusing. Here's what we want to do. We are a small non-profit art gallery.
1) I want to create separate folders for four roles: president, secretary, treasurer and exec director. Each person uses their personal system (Mac and PC) to work on things for the gallery and I want them to be able to sync their computer's folder with a corresponding DriveHQ folder.
Based on your description, you need to use our Group Account service. To become a group account, please logon www.drivehq.com, go to My Account, then click on Group Account. You can upgrade to a group account for free, which also offers 1 free sub-user license. More user licenses is extremely low priced at only $6/user/year.
Once you become a group account, you can logon www.drivehq.com, click on Group Admin to create/Add/Edit/Delete/Disable sub-users. Each sub-user has its own private "My Storage" folder by default. However, you can create folders in your own account and share different folders to different sub-users and set different levels of access rights.
>>> 2) The executrive director also works on the gallery's own laptop PC (separate from her personal Mac). I want to sync that separately.
On the laptop PC, you can install DriveHQ FileManager and create a synchronization task. Just select a folder and click on the Synchronize button on FileManager 4.5.
On Mac, we currently don't have our own client software for folder synchronization. You can manually drag and drop files / folders using DriveHQ FTP. For more info about DriveHQ FTP, please visit:
DriveHQ FTP service is a full feature FTP server hosting service, it has almost all regular FTP server features. It is also integrated with our web-based file server / online storage / backup services. It has a lot more and better features than regular FTP.
>>> 3) We also want to publis documents to the other bord members and our membership so they see ONLY the document of record and not some version tat isn't ready for general distribution.
You can select a folder and publish it to all Internet users. "Publish" makes your files / folders access to any Internet users with logon. Static URLs can also be created this way. "Publish" requires a true or paid account.
If you just want to share files with all group members, you can select a folder and click on Share. Then check to share with the group.
Please note you can share different folders to different users with different access rights. You can also share the same folder to different users with different access rights. To share the same folder again, you just need to use a different share name. When a sub-user logs on, he/she can find the shared folder in his/her special folder:
If you need to change an existing Share, you can go to Manage My Share page.
>> With these requirement, I don't think I need teh Backup service since we're syncing, correct?
It seems so.
Online Backup might still be important, which you can consider later. After all, the feature / software is included for no additional charge.
Any advice on the above would be appreciated. Thanks.