How do multiple users edit the same document simultaneously over the web. DriveHQ Cloud IT Service Support Forum

skymail5
(1 posts)

How do multiple users edit the same document simultaneously over the web, the FAQ says its posible but does not explain how, can any on let me know how thats done!

Julius

http://www.drivehq.com/help/doc/Uploading,%20Downloading%20and%20Editing%20Files.htm#Can_multiple_users_edit_the_same_document_simultaneously_over_the_web

DriveHQ Webmaster
(1098 posts)

Subject: Re: How do multiple users edit the same document simultaneously over the web

Please note when multiple people edit the same document at the same time, only the last one will be saved, resulting some changes be lost. DriveHQ does NOT lock the file when a file is being edited by a user. To enable multiple people to edit the same file, you need to share a folder to multiple users with Full-Access right. All users must be DriveHQ member. It is much easier and more convenient if you have a group account as the group owner/admin can easily create/manager multiple sub-user accounts.

Note it is problematic to lock a file on the Internet as there is no way the web server can detect if the user is still editing the file or not. If we lock the file, and if the user's OS or browser crashes, or network disconnects , or user accidentally closes the browser, or he just forgot to unlock the file, then nobody else can edit the file; in some cases, the user himself cannot edit the file.

To work around, when multiple users are editing the same file, each user can change the file name, (e.g. change project.doc to project_john_08192007.doc) before he starts editing, this is equivalent to "lock" a file, but other users can still edit it if they want to.

SimonHeywood
(13 posts)

Subject: Re: Re: How do multiple users edit the same document simultaneously over the web

User: DriveHQ Webmaster - 8/19/2007 1:09:14 PM

Please note when multiple people edit the same document at the same time, only the last one will be saved, resulting some changes be lost. DriveHQ does NOT lock the file when a file is being edited by a user. To enable multiple people to edit the same file, you need to share a folder to multiple users with Full-Access right. All users must be DriveHQ member. It is much easier and more convenient if you have a group account as the group owner/admin can easily create/manager multiple sub-user accounts.

Note it is problematic to lock a file on the Internet as there is no way the web server can detect if the user is still editing the file or not. If we lock the file, and if the user's OS or browser crashes, or network disconnects , or user accidentally closes the browser, or he just forgot to unlock the file, then nobody else can edit the file; in some cases, the user himself cannot edit the file.

To work around, when multiple users are editing the same file, each user can change the file name, (e.g. change project.doc to project_john_08192007.doc) before he starts editing, this is equivalent to "lock" a file, but other users can still edit it if they want to.

One could also have some kind of warning perhaps? Eg Dreamweaver has a check-in and check-out system for people working on the same web site. Admittedly it is very far from ideal.