Solution for Small and Medium-Sized Business:

The IT needs of different SMBs vary dramatically, including; simple offsite data backup, creating a remote file server, and group sharing with collaboration. The advantage of DriveHQ’s cloud IT solution is having a one-stop shop for all core IT services. You don’t need to order multiple services from different vendors, nor buy expensive hardware, software, or hire a MCSE.

SMBs can reap most of the value by using all DriveHQ services and features. Many SMBs may not need all services immediately, though over time as they become familiar with cloud integration, the desire to use more and more features is likely to occur. DriveHQ offers a smooth path to ramp up the service as it is needed. Best of all, since all features are bundled together, SMBs will never need to pay extra for more advanced features.

The most popular features requested by SMBs include:

• A cloud file server that mimics traditional file server in the office, allowing each user to map a network drive to the cloud storage.
• Create and manage user accounts with different roles and set storage space/download bytes
• Share folders to various users with selective permissions.
• Share files with external clients without compromising data security.
• Automatically backup PCs, MACs and Servers.

Non-techie employees hate to use web browser based cloud storage because they are so used to working on local drives with MS Office. Browser-based applications are completely different, and clearly not as functional as local desktop applications.

Dropbox-type of folder synchronization service, while good for personal use, lacks the necessary access control features for business; it also lacks support to (non-dropbox) regular folders, network drives and external drives.

DriveHQ cloud IT service can meet all SMBs requirements, offering a smooth transition path so employees don’t need to be re-trained. With a little planning, migrating to DriveHQ service will face the least amount of resistance, and probably most employees will like the change as cloud service indeed increases their productivity.

Example 1: An architecture firm that needs secure file sharing among employees and clients

George owns an architecture firm with 25 employees. They work with over 80 clients on different projects. They need to share and collaborate on large CAD files with their clients securely. Previously, they tried emails; but were rejected with large files size restrictions, and it can be very tedious as they need to update files frequently. They had also tried Dropbox, but it provided limited collaboration lacked fine granular access control. Also, George’s team usually work on CAD files continuously and never close the software, but Dropbox cannot synchronize open files. Another annoying feature of Dropbox is if you share a 10GB folder to several clients, each client must sign up for Dropbox to receive the files. Even worse, if the client does not have 10GB of free space they will not be able to view the file. This forces the clients to pay Dropbox, and as a result left many unsatisfied customers.

With DriveHQ’s cloud IT service, George can create sub-accounts for his employees; he can also create guest accounts for external clients so that his team can share specific folders to a specific clients with fine granular access control. Moreover, when a file is shared with one of George’s users, it does not take the storage space of that user; only George. Both his employees and his clients can access the shared folders and collaborate on the CAD files with complete ease.

With 25 employees, 80 clients and 200GB of storage space, DriveHQ’s price is only $1390/year. George cannot find any other service that is even close to match DriveHQ’s price and features.

Example 2: A retail business with multiple locations need a central file server, automatic online backup and security surveillance

Sherry has a retail business with three locations, about 60 employees and 40 computers and mobile devices. They have about 100GB of data in total, Sharing files among the three locations has been very challenging for her. People usually email files back and forth, and sometimes they use USB keys and drive to different locations. Instead of setting up expensive and complicated VPN, they chose DriveHQ’s service. With DriveHQ’s service, they don’t need to buy servers for each location. DriveHQ’s cloud-based server works from anywhere. People working at the three locations can all access the same DriveHQ drive as if they are working from the same location.

Sherry is also concerned about her data security. For that, she can use DriveHQ Online Backup, which is already included in the service.

Sherry is very happy to find out that DriveHQ also offers CameraFTP (cloud security and monitoring) service. It does not require expensive security cameras, nor does it require professional installation or setup. She can easily configure a security camera or webcam to send the recorded data to CameraFTP cloud. This way, even if somebody destroys a security camera, the recorded files will be waiting safely in the cloud.

For the DriveHQ Cloud IT service, with three office locations, 40 employees, 40 PCs and tablets, 100GB of storage, Sherry only needs to pay $990/year. The deal blows away Dropbox and Box on both features and price.

For the CameraFTP Security and Monitoring service, with six cameras at three locations, 640x480 image resolution and 1 image/3 seconds and 7 days of image retention, the price is only $335.2/year. Compared with other security and monitoring services, that price is barely enough for the installation charge for one location only.